UCYPAA Host Committee Business Meeting Notes

ZOOM LINK 7-8pm 9.18.25

Sunday Meeting Signup UCYPAA Master Calendar UCYPAA Shared Documents UCYPAA Bylaws

Sept 18th, 2025

Start Time – 7:03pm

Opening Prayer – James

Attendance – Clara, Garrett, Josh, Megan, Lydia, Tyson, James, Jessica, Devorah, Riley, Lindsey, Keeley, Amaya, Hayden, Elizabeth, Katherine

Reports

• Secretary – Katherine
• Last meeting’s minutes read. Motion to accept, seconded, passed.

• Chair – Clara
  • Nothing to report.
• Co-Chair – Garrett
  • Nothing to report.
• Treasurer – Jessica
  • Total $1878.79
    • Cash $230.50, Checking $1529.22, Savings $119.07
    • Available balance $378.79 after paying Kiesel
  • Motion to accept the treasurer’s report, seconded, passed.
• Outreach – Josh
  • Friendsgiving in Reno with WACYPAA host- November 15th
  • NVYPAA Scavenger Hunt October 17-19
  • ASCYPAA Sept 26-28
• Inreach – Lydia
  • Would like to create a list of meetings we already go to / make announcements at so we don’t double dip.
• Facilities – Kate (excused)
  • Nothing to report.
• Programs – Megan
  • Relapsed, currently at 7 days sober.
  • Need to discuss if she can keep her position.
• Volunteer Coordinator – Devorah
  • Nothing to report.
• Culinary Jedi – Blake (absent)         
• Events – Lindsey
  • Getting ready for Witchy YPAA. Being moved to Keeley’s house.
• Registration – Elizabeth F
  • Currently have 8 registrations.
• Merchandise – James
  • Nothing to report.
• Graphics – Keeley
  • New business.
• Website Master – OPEN
• Unity – OPEN
• Tickets and Raffle – OPEN

Old Business

• Discussing Megan keeping her position despite her relapse.
  • Motion to keep Megan as programs, seconded. Motion fails.
• OPEN POSITIONS
  • Tickets & Raffles
  • Programs
  • Unity
  • Webmaster
  • In-reach co-chair
  • Programs co-chair
  • Registration co-chair
  • Events co-chair
• Witchy YPAA – Lindsey
  • Josh and Hayden have firepits they can bring
  • Will look into buying firewood
  • Tarot reading? Reach out to Nick
  • Smores!
  • Burn things on pieces of paper?
    • Jessica is happy to run it

New Business

• Business cards
  • It would be $41.89 for 1000 cards, or $33.46 for 500, both including shipping
  • Motion to approve the design and 1000 cards, seconded. Discussion about the design potentially not being legible when printed on the business card size. Will rework the design for next time. Motion to table until the next meeting, seconded, passed.

End time – 7:57pm

NEXT MEETING: October 5th at 6:30pm-8:00pm, Elizabeth’s apartment.