UCYPAA Host Committee Business Meeting Notes

6:30-8pm 10.5.25

Sunday Meeting Signup UCYPAA Shared Documents UCYPAA Bylaws

Oct 5th, 2025

Start Time – 7:05pm

Third Legacy (led by Riley) prior to meeting

Opening Prayer – Riley

Attendance – Clara, Riley, Megan, Tony, Devorah, Elizabeth, Blake, Tyson, Lydia, Kate, Garrett, Amaya [Shawn 10ey]

Reports

• Secretary – Katherine
  • Last meeting’s minutes read. Motion to accept, seconded, passed.
• Treasurer – Jessica (excused)
  • Total $2,350.79
    • $270.50 Cash, $1634.22 Checking, $119.07 Savings
    • $327 Venmo (from SpookYPAA / registrations)
• Motion to accept the treasurer’s report, seconded, passed.

• Chair – Clara
  • Goal is to plan a conference to carry the message to the still suffering alcoholic.
  • UCYPAA Tax Incorporation – still not approved.
• Co-Chair – Garrett (excused)
• Outreach – Josh (excused)
  • ASCYPAA went well! Sold a few pieces of merch.
  • Upcoming events: NVYPAA scavenger hunt, October 18th
  • WACYPAA friendsgiving, Nov 15th
  • WACYPAA Jan 29th-Feb 1st
• Inreach – Lydia
  • Nothing to report.
• Facilities – Kate
  • Trying to get the liability insurance sorted out.
  • (Riley has the answers for the questions.)
• Programs – OPEN
• Volunteer Coordinator – Devorah
  • Nothing to report but happy to help!
• Culinary Jedi – Blake
  • S’mores supplies $25.47.   
• Events – Lindsey (absent)
• Registration – Elizabeth F
  • Currently have 10 registrations (five currently in this room 👀).
• Merchandise – James (excused)
  • $40 for hoodies, $25 for tshirts
  • Hit up James if you want anything set aside in your size
  • Please give all merch you have to James so he can keep in one place 
• Graphics – Keeley (excused)
  • Doesn’t have the updated business cards yet. Will have them next meeting. 
• Website Master – OPEN
• Unity – OPEN
• Tickets and Raffle – OPEN

Old Business

• OPEN POSITIONS
  • Tickets & Raffles
  • Inreach co-chair
    • Tyson G stands for Inreach co-chair and qualifies. Motion to appoint by acclimation, seconded, passed. Welcome Tyson G!
  • Programs
  • Registration co-chair
  • Events co-chair
  • Webmaster
  • Programs
  • Unity
    • Megan stands for Unity and qualifies. Motion to appoint by acclimation, seconded, passed. Welcome Megan!
• SpookYPAA Event Report – Katherine
  • Overall great event! HUGE shout out to Keeley and their family for hosting us and making this event such a success. Definitely was a little last minute / haphazardly thrown together but everybody pitched in and made it work. Eliot was a great speaker and brought lots of NUTYPAA folks with him. Also had some friends from Vegas make the drive. Thanks to Clara for bringing every blanket known to man. S’mores and fellowship (mafia) were really fun. Again, a successful event but room to improve and get more coordinated / well planned as we look towards our next events.

New Business

• Future events
  • Gratitude Yoga in early November
  • Ugly Sweater Party in mid December
  • Motion for both events, seconded, passed.
• Stickers???
  • Super awesome stickers from Calvin
  • Make a couple awesome designs and sell them 1 for $3, 4 for $10
  • Subcommittee!
• Reminder that the success of our events is everyone’s responsibility. We all have to help outreach and attend (preferably bringing friends!).

End time – 7:45pm

NEXT MEETING: October 16th at 7-8pm via Zoom.

Post meeting addendum – Garrett got laid in Bellingham!!!!!

Garret motions to strike from the record, motion failed.