Meeting Minutes-8/3/2025

UCYPAA Host Committee Business Meeting Agenda 8.3.25

Aug 3rd, 2025

Start Time 6:32pm

Opening Prayer – Garrett

(Cam excused)

Attendance – Clara, Garrett, Riley, Jonathan, Josh, James, Devorah, Lydia, Kate, Amaya, Katherine, Brad

Reports

Chair – Clara
- Reminded the group of our primary purpose (to serve the newcomer and still suffering alcoholic through UCYPAA) and in order to serve that goal, we must work together from a common understanding and shared respect, trust, and compassion.
Co-Chair – Garrett
- Has an idea for Unity!
Secretary – Katherine
Read last meeting’s minutes. Motion to accept, seconded, passed.

Treasurer – Jessica (excused)
- Petty Cash $59
- Back account $1,687.78
- Total $1746.78
- Made $15 at the Beach Day event. Need to disperse half to SALTYPAA bid for WACYPAA
  - Kate noted that SNOWYPAA made $30 so splitting equally among all three groups means each committee gets $15.
Outreach – Josh
- SWACYPAA went really well!! Lots of interest.
- WACY Mid Year Campout Aug 8-10th, ICY at the end of the month!! ASCY and NMCY Sept 26-28th!! Trying to show up and show out at each event.
Inreach – Kam, excused
- Scheduled times to go into treatment centers starting Aug 18th!
- Will make a list of meetings so we can split up and show up!!
Facilities – Kate
- Got the contract from Kiesel. Want to get the deposit settled as soon as possible to get it locked.
Programs – Megan
- Nothing to report.
Volunteer Coordinator – Devorah
- Crushed it at Beach Day!! Nothing to report.
Culinary Jedi – Blake
- Nothing to report.
Events – OPEN
Registration – Elizabeth F (excused)
- Working on the registration form!
Merchandise – James
- Nothing to report. New business.
Graphics – OPEN
Website Master – Jonathan
- Nothing to report.
Unity – OPEN
- Ghost Tour with Devorah on Sept 6th/Sept 7th???? Talk more about it in new business!
Tickets and Raffle – OPEN

Old Business

Facility Search/Dates- Kate: Talked to Terri from Camp Kiesal, we’re all good to go for Memorial Day weekend! It costs $750 per night plus a refundable $250 deposit. The amount to be paid upfront will be the first night plus the $250 deposit.
- Motion to make the $1000 deposit for Camp Kiesel. Seconded, passed.
Registration and payment processing integration into website
- QR codes ready for payment!
August Event!
- Was the park actually rented? Need to check with Claire
- Switch to YPAA Olympics (or Field Day) instead of Water Games so we don’t have to lug in lots of water?
  - Devorah and Kate have the camp expertise!
- Motion to change the event to the YPAA Olympics instead YPAA Water Games, under the leadership of the subcommittee. Friendly amendment to allow the subcommittee to push the date back if needed. Seconded, passed.
  - Subcommittee: Kate, Riley, Devorah, Josh, Garrett, James, Megan
Pre-Conference Assembly Workshop in Millcreek – Aug 16-17th
- Looking for volunteers to be of service!
  - Registration volunteers
  - Set-up and tear down
  - Meals
- Let Clara know if you want to be of service!

New Business

Registration price
- Motion to start at $20 and do more incremental increases (than last year). Will create a schedule of increases. Seconded, passed.
Unity Event – Ghost Tour! with Devorah on Sept 7th at 9pm, following the business meeting. Motioned, seconded, passed.
Conference theme?
- Bring ideas for the conference theme to the next meeting
- Can make a temporary flyer to get registrations started at WACY Mid-Year
Merch new business
- Do we have an outreach plan for working the tables and selling the merch? Gotta make that coin!! Perhaps a more formal plan? Seems like part of the issue for SWAC was not understanding how to take money, we’ve fixed all that for Mid-Year.

Meeting closed at 7:23pm

NEXT MEETING: August 21st at 7-8pm via Zoom!